Maintaining Inventory Information
One of the challenges transportation agencies face is keeping their asset inventory current, because it can require business processes dependent on individuals or agency work areas that differ from the primary asset owners. For example, construction may be responsible for installing new guardrails as part of a pavement-resurfacing project, but the information is not always made available to the maintenance division responsible for budgeting and scheduling guardrail repairs.
Establishing Processes to Update Inventory Information
Some types of inventory information change regularly while other information changes infrequently. As a result, it is important to classify each type of data and establish procedures in order to ensure the inventory is updated as information changes. An agency should establish business processes to ensure any changes to the inventory are reflected in relevant databases. For example, each time a pavement improvement project is completed, the database should be updated with information about the new surface type, the project completion data and the other assets replaced as part of the project. Establishing these processes and holding individuals responsible for updating this information are important for the ongoing success of a performance-based management approach.