Guide Home / 7. Information and Systems / 7.3 Asset Data Sharing, Reporting and Visualization / 7.3.3 Preparing Data for Sharing, Reporting and Visualization

A standard data preparation process should be used before moving data to any official reporting source – whether it is a data warehouse, a geodatabase, or a file uploaded to an open data portal.

A data preparation process might use the following checklist:

  • Is the data derived from a designated authoritative source system?
  • Have data quality checks been applied?
  • Has metadata for the data set been prepared, including explanation of the data source, date of last update?
  • Is an individual or business unit identified for data users to contact for further information?
  • Is an individual or business unit identified for reporting database or system managers to contact regarding any issues that arise?
  • Has metadata for the data elements included been prepared (data dictionary)?
  • Has the metadata been reviewed for completeness and quality?
  • Has a data owner or steward signed off on the data publication?