Asset Data Collection Readiness Checklist
Agencies can use this checklist when adding a new asset to the data collection, data management, and data governance processes. Addressing the items in this checklist will ensure that information about the asset is collected, used and updated efficiently and effectively within the agency.
Has asset owner or steward been identified?
What asset category/type does this asset belong to?
What is the precise definition of this asset?
What are the asset’s components?
What are the units of measure for the asset?
Has a data dictionary of attributes for this asset been developed?
Who will use the data about this asset and how?
Which attributes are needed to meet state or federal requirements?
What method(s) will be used to collect inventory data for this asset?
Will the data collection method and accuracy be included in metadata?
What method(s) will be used to update inventory data for this asset?
Have the data collection and updating technologies been investigated?
Have the data collection manuals and other training materials been created?
What method will be used to uniquely identify this asset?
What method will be used to identify this asset’s location?
Will this asset be represented in GIS as a point, line or polygon?
What method will be used to synchronize this asset’s location with the agency’s official linear referencing system?
Is there a plan for data sharing and reporting?
For example, including the new data in an agency data warehouse or GIS portal?
How will this asset’s condition be assessed and described?
What system(s) will store inventory and condition data for this asset?
What types/categories of treatments are applicable for this asset?
What are the units of work accomplishment for these treatments?
What system(s) will store information about needs, planned work, and completed work for this asset?
How will different agency and external users obtain data about this asset, its condition, needs, planned work, and completed work?
Who is the point of contact for answering questions about data for this asset?